{"id":3067,"date":"2021-10-01T15:23:45","date_gmt":"2021-10-01T15:23:45","guid":{"rendered":"https:\/\/onlineenglishstudies.com\/?p=3067"},"modified":"2021-10-01T17:45:52","modified_gmt":"2021-10-01T17:45:52","slug":"correspondence","status":"publish","type":"post","link":"https:\/\/onlineenglishstudies.com\/correspondence\/","title":{"rendered":"Correspondence"},"content":{"rendered":"
Definition<\/strong><\/p>\n Correspondence is a written form of communication. It is purposeful writing used to convey information to someone, groups, organizations, staff, etc. It is a means of contact between two or more persons which conveys the writer\u2019s opinion, ideas, message, directives, or information.<\/p>\n Correspondence encompasses the different means of passing information to others in a written form. An example of this is a letter, which is used to pass both personal and official information. It could be internal (intra-personal) or external (inter-personal). An internal correspondence occurs within an organization, while the external correspondence is from observers, the government agencies, establishments, customers, etc.<\/p>\n <\/p>\n Types of Correspondence<\/strong><\/p>\n The following are diverse types of Correspondence.<\/p>\n <\/p>\n Letters<\/strong><\/p>\n A letter is a message which is written on paper and sent to someone. Letters are classified into two major types. These are the formal or business letters and the informal or personal letters.<\/p>\n <\/p>\n Functions of a letter<\/strong><\/p>\n <\/p>\n Paragraphing Methods of Letters<\/strong><\/p>\n This refers to the paragraph method used in writing a letter. A writer has the liberty to decide the method of paragraphing he intends to use. But one may need to follow one\u2019s organization\u2019s in-house style. The following are the types of paragraphs:<\/p>\n <\/p>\n (i) Fully Indented<\/p>\n This type of paragraph is considered old-fashioned and, in most cases, no longer in use. It allows the address to be progressively indented, the first line of each paragraph is also indented as well as the complementary closure.<\/p>\n (ii) Complete Block or Fully Block<\/p>\n This type of paragraphing begins from the left margin and leaves an empty line of space between each paragraph.<\/p>\n (iii) Modified or Semi-block<\/p>\n In the modified or semi-block type of format, the paragraph is indented but does not leave a space between one paragraph and the other. Though it is business-like and professional, a friendship develops between the sender and the receiver. The date, complementary closure, cooperate signature, or writer’s signature lines are moved to the right.<\/p>\n <\/p>\n Types of Letters<\/strong><\/p>\n Informal Letters<\/strong><\/p>\n The Informal letter is known as a personal or private letter written to someone to discuss personal affairs. It is the kind of letter exchanged with family or friends. It has a personal tone.<\/p>\n <\/p>\n Parts of an Informal Letter<\/strong><\/p>\n Formal Letters<\/strong><\/p>\n The formal letter is also known as an official letter or business letter. It is used to conduct official or business transactions.<\/p>\n This type of letter creates an artificial gap between its writer and receiver despite their relationship. The tone or language of this letter is strictly formal. There are usually no jokes, slang, or colloquial expressions. Abbreviations are sparingly allowed in this letter.<\/p>\n A formal or business letter is brief and concise but contains essential details that one needs to achieve desired results. It usually conveys messages like agreements, appointments, promotions, business details, inquiries, goodwill messages, proposals, etc.<\/p>\n <\/p>\n Parts of a formal letter or business Letter<\/strong><\/p>\n (a) Writer\u2019s address<\/p>\n (ii) The Date<\/p>\n (iii) The receiver\u2019s address<\/p>\n (iv) Salutation<\/p>\n (v) Subject heading<\/p>\n (vi) The body<\/p>\n (vii) The Complementary Close<\/p>\n (viii) Cooperate signature<\/p>\n (ix) Writer\u2019s name<\/p>\n (x) Writer\u2019s designation or Job title<\/p>\n <\/p>\n Business Correspondence<\/strong><\/p>\n This is a written communication used for business activities.<\/p>\n <\/p>\n 1. Business Letters<\/strong><\/p>\n These are the letters written purely for business transactions.<\/p>\n <\/p>\n Categories of Business Letters<\/strong><\/p>\n (it) Information<\/p>\n Letters of Inquiries, appointment, applications, demotion, invitation, interview, follow-up, transfer, introduction, announcement letters, requests, cover letter, recommendation, reply to an inquiry, etc.<\/p>\n (ii) Sales<\/p>\n Promotional letters, marketing, strategies, advertorial, contractual agreement, feasibility, or proposals, order letters, quotations, etc.<\/p>\n (iii) Problems<\/p>\n Letters of complaint, agitation, queries, discontentment, dismissal letter, rejection letter, termination letter, etc.<\/p>\n (iv) Goodwill<\/p>\n Letters of condolence, felicitations, congratulatory letters, sympathy letters, appreciation letters, etc.<\/p>\n <\/p>\n Samples of Business Letters<\/strong><\/p>\n Application Letters<\/strong><\/p>\n These are letters that applicants write to seek for one position or the other. They write these letters in response to advertisements for vacancies or the purposes indicated by the advertisers. Sometimes some people send in applications without waiting for the advertisement of posts.<\/p>\n Applications are not limited to employment alone. Some companies or individuals seeking services and contracts can also write applications to the establishments or persons they seek their services. This may be in response to an advertisement done by the establishments, persons, or otherwise.<\/p>\n Applications may be accompanied by a tender, a formal proposal, or a curriculum vitae in case of employments. An application letter takes the format of a formal letter. It is concise, straight to the point, and the language is strictly formal.<\/p>\n Below is an example of an application letter in a blocked format:<\/p>\n <\/p>\n P.O. Box 3492<\/p>\n Anifowoshe, Ikeja,<\/p>\n Lagos State.<\/p>\n 13th November 2020.<\/p>\n <\/p>\n The Personnel Manager,<\/p>\n Eve Pac Publishers LTD,<\/p>\n Allen Avenue, Ikeja,<\/p>\n Lagos State.<\/p>\n Sir,<\/p>\n AN APPLICATION FOR THE POST OF A SALES MANAGER<\/p>\n I write to apply for the post of sales manager in your establishment. This is in response to your advertisement in the Punch newspaper of Friday, 10th November 2021.<\/p>\n I am a graduate of Economics from the University of Illorin in Kwara State. I graduated with a second-class honor in 2018 and had the mandatory National Youth Service in 1992. At the end of my service year, I got an award having conducted a successful project during the service year.<\/p>\n As demonstrated in my National Youth Service, I am hardworking. Also, I have a keen interest in sales and would be glad to work in this department in your company.<\/p>\n I attach the photocopies of my credentials, curriculum vitae, and an award certificate. I am willing to provide the originals anytime you need me to do so.<\/p>\n Thank You.<\/p>\n <\/p>\n Yours faithfully<\/p>\n (signature)<\/p>\n Kehinde Omotola Akanni<\/p>\n <\/p>\n Curriculum Vitae<\/strong><\/p>\n This is a written form of the required basic information of an applicant. It contains his educational background, experience, and some other vital information. It is usually attached to an application letter.<\/p>\n The following is a sample of a Curriculum Vitae.<\/p>\n <\/p>\n CURRICULUM VITAE<\/strong><\/p>\n Personal Biodata<\/p>\n Full Names\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026..<\/p>\n Date of Birth\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026…<\/p>\n Marital Status\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026<\/p>\n State of Origin\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026..<\/p>\n Nationality\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026..<\/p>\n Postal Address\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026..<\/p>\n Residential Address\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026<\/p>\n Telephone Number\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026.<\/p>\n Email Address\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026<\/p>\n Next of Kin\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026..<\/p>\n Relationship\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026…<\/p>\n Educational Background \/ Schools Attended with Dates\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026..<\/p>\n Certificates Obtained with Dates\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026.<\/p>\n Professional Qualifications Obtained with Dates\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026…<\/p>\n Special Skills\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026…<\/p>\n Work Experience with Dates\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026…..<\/p>\n Hobbies\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026…..<\/p>\n Referees\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026…..<\/p>\n <\/p>\n\n
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